How to Accept a Job Offer: Email, Call & Letter Tips

There are few moments in life as satisfying as landing a job offer that checks all your boxes, right role, right pay, right company. 

And when you finally see that “We’re pleased to offer you the position” email in your inbox, it’s natural for your first instinct to be a big, enthusiastic “Yes, I’m coming!” 

But just as the excitement settles, some questions start creeping in. How should you accept this professionally?

Should you send an email or make a call? How long do you have to accept a job offer?

What’s the right way to confirm the details?

You want to make the best possible impression before stepping into the company, but you also don’t want to overthink it.

So, I thought I’d talk about how to accept a job offer the right way today so you’re well-prepared to take the opportunity with confidence.

What to Consider Before Accepting a Job Offer

Accepting a job offer is a commitment to a company, a culture, and a lifestyle.

You should take the time to evaluate every angle to ensure you’re making a move that benefits you, not just your bank account. 

Here’s what you should consider: 

• Compensation: A higher salary doesn’t automatically mean a better job, but it does play a huge role in your financial stability. 

• The benefits package: A seemingly great paycheck can be offset by weak benefits. Health insurance, retirement plans, paid time off, paid parental leave, tuition reimbursement, wellness programs, all these factors determine the real value of a job offer.

• Work culture: You also have to consider how the job fits into your life. Are you expected to be on call at all hours? Is the company known for a “work hard, play hard” culture that really just means long hours and burnout? You might be surprised to know that according to a Glassdoor survey, over 77% of job seekers consider company culture before applying for a job there.

• Career growth: Think about whether this job will help you grow, or you will be doing the same tasks two years from now. See if the company invests in employee growth through mentorship, promotions, or education reimbursement. 

• Company reputation: Before you sign anything, ask yourself: Is this a company I actually want to be associated with? If the company has a history of scandals, poor leadership, or bad press, think twice. 

• Employee reviews: Check employee reviews on Indeed and Glassdoor. While not every negative review is a red flag, a pattern of complaints or high churn rate should make you pause.

A job might look great on paper, but if you’re stepping into a toxic work environment, no amount of money will make it worth it.

If you get bad vibes, trust your gut.

How to Accept a Job Offer Professionally (Step-by-Step Guide)

Landing a job offer is certainly an exciting moment, but before you jump in with an eager “I accept!”, it’s important that you respond professionally and thoughtfully. 

Let’s break down exactly how to accept a job offer email.

Step 1: Express Gratitude for the Offer

The company chose you out of a pool of candidates, and that’s worth acknowledging.

Expressing gratitude not only makes you look professional but also reinforces your enthusiasm for the job.

Here’s how you could do it:

“

Dear [Hiring Manager’s Name],

I truly appreciate your offer for the [Job Title] position at [Company Name]. I’m grateful for this opportunity and excited about the chance to contribute to your team. Thank you for the time and effort you and your team have put into the recruitment process! 

“

Step 2: Confirm Your Acceptance

When accepting a job offer, you must communicate that you’re fully committed.

This is not the time for filler words or hesitations like:

❌ “I think I’d like to accept…”
❌ “It sounds great, let me know what the next steps are…”

Be very decisive and clear. You want your employer to feel assured that you’re ready to come on board. 

Here’s an example of a clear acceptance: 

“I am thrilled to formally accept your offer for the [Job Title] position at [Company Name] and contribute to [specific project, company goal, or area of expertise].

Step 3: Clarify Important Details (Start Date, Salary, Benefits)

You must already have discussed salary, benefits, and start date during your negotiations, but you need to put it in writing.

Verbal agreements can sometimes be misremembered, and small misunderstandings lead to awkward situations later.

A clear confirmation at the time of accepting the job offer prevents awkward backtracking later (“Wait, I thought my salary was $85K, not $82K?”). 

It is especially important if you had multiple discussions about compensation or benefits.

You need to ask the following: 

• When exactly do they expect you to begin?

• The salary & compensation that was agreed upon

• Health insurance, PTO, remote work arrangements, bonuses, etc

• If any onboarding paperwork or pre-employment steps are needed

Step 4: End on a Positive & Professional Note

Finally, wrap things up with a positive and professional closing. 

Reiterate your excitement about joining the company and offer to assist with any pre-start tasks or paperwork.

For example,

“I am looking forward to joining [Company Name] and contributing to the team. Please let me know if there’s anything I can do to prepare before my start date. Thank you again for this opportunity—I’m excited to get started!”

How to Accept a Job Offer via Email (With Sample Email)

We already broken down the four key steps to accepting a job offer properly: express gratitude, clearly accept the offer, confirm key details (like start date and salary), and end on a positive note. 

Now, here’s how to accept a job offer via email by putting it all together.

Subject: Acceptance of [Job Title] Offer—[Your Name]

Dear [Hiring Manager’s Name],

I am thrilled to accept the offer for the [Job Title] position at [Company Name]. I sincerely appreciate this opportunity, thank you for the time and effort you’ve invested throughout the hiring process.

To confirm, my official start date will be [Start Date], with a salary of [$X], along with [any specific benefits discussed, such as remote work options or signing bonuses]. Please let me know if there are any documents or pre-employment requirements I should complete before my first day.

I am looking forward to joining [Company Name] and contributing to the team. Please don’t hesitate to reach out if anything else is needed.

Best regards,

 [Your Name]

 [Your Contact Information]

How to Accept a Job Offer Over the Phone

Accepting a job offer over the phone feels like a high-stakes moment to many. 

Unlike an email, you don’t have the luxury of carefully writing your words or double-checking the details before you hit send. 

Before we actually talk about how to accept a job offer over the phone, you must prepare yourself for the call. 

If you’re expecting a job offer call, don’t just wing it.

Have a notepad or a document open on your computer with the key details you need to confirm. 

If the call comes at an inconvenient time, let’s say you’re at another job, in a noisy place, or just need a moment to gather your thoughts, it’s completely fine to ask to call back. 

You could just say: 

“Thank you so much for reaching out! I really appreciate the offer. I’d love to have a quick conversation about it, but I’m in the middle of something at the moment. Can I call you back in [30 minutes/an hour]?”

Now, when you answer the call, start with appreciation.

Even if you’ve been hoping for this offer, take a moment to acknowledge it. 

Then, accept the offer confidently. You don’t want to sound hesitant or leave any room for doubt. Avoid phrases like “I think”, “I’d like to”, or “This sounds good”, that weaken your response.

Quickly confirm the major points of the offer. And before you hang up, ask what comes next since companies usually have onboarding steps like background checks, paperwork, or training schedules.

At this point, the hiring manager will likely let you know when to expect a formal offer letter or employment contract. 

If they don’t mention it, it’s okay to ask: “Will I be receiving a written confirmation of the offer?”

How to Accept a Job Offer in Writing (Formal Letter Sample)

While emails and phone calls are the most common ways to accept a job offer, some employers prefer a formal acceptance letter for documentation purposes.

The structure of an acceptance letter includes: 

• Your contact information (Name, Address, Email, Phone)
• Date
• Recipient’s contact information (Hiring manager’s name, company name, address)
• A clear statement of acceptance
• Confirmation of start date, salary, benefits, or any agreed-upon terms
• A positive closing statement
• Signature (If submitting a hard copy, include a handwritten signature above your typed name)

If you want to generate a polished job acceptance letter without spending hours perfecting your wording, try using Undetectable AI chat.

All you have to do is feed it your job details, and it’ll generate a formal letter in no time. 

Here’s a sample letter you could create using the AI chat (of course, with proper prompting):

FAQs About Accepting a Job Offer

Final Words…

Understanding how to accept a job offer professionally will help you make a nice impression on your new employer. 

It will reassure your employer that they made the right choice in hiring you and ensure both parties are on the same page regarding key terms.

When sending an important email like a job acceptance letter, there’s no room for mistakes.

A poorly worded or unprofessional email can make you look careless and even put your new job at risk. 

Try using Undetectable AI Chat to ensure your acceptance letter is polished and error-free.

It’ll avoid any grammatical errors and unclear wording that could create confusion later. 

Sign up today!

You should also try the AI Detector and Humanizer widget below to refine your writing further.