Your recipient’s inbox is not much different than yours or mine. It’s cluttered with dozens of unopened, ignored emails, with more on the way.
Therefore sending a follow up email after no response can be a routine.
But if follow ups are frequently required and for most prospects, your emails—not the prospects—can be the issue.
Whatever the reason, this blog introduces 15 effective follow-up email templates you can use for different scenarios.
There are also helpful tips, tricks, and tools waiting for you in the article. But first, let’s understand what is a follow-up email.
What Is a Follow-Up Email?
A follow-up email is a polite nudge to reconnect with someone you’ve already reached out to before.
It’s a way to circle back to keep the recipient engaged for one reason or another.
Let’s say you apply for your dream job and wait patiently but hear nothing. That’s when you send a follow-up email.
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But sending a follow up email after no response is just one of its many use cases.
It has countless possible scenarios, including:
- Checking in after an interview to ask about status
- Reminding someone of an important deadline
- Reminding someone of overdue payment
- Asking if further help is needed
We are all familiar with the follow-up email we receive after online shopping (or online window shopping 😉).
It usually confirms our order, provides delivery details or suggests related products.
A good follow-up email is professional and gets straight to the point. It avoids beating around the bush while still sounding polite.
But how to send a follow up email after no response? Let’s learn that in the next section.
Time is an important factor in sending a follow-up email(s).
The best time to send a follow-up email often depends on the recipient.
If you know they’re likely to check their inbox in the morning, aim for that time.
On the flip side, if you’ve sent a first email in the afternoon with no reply, try an evening follow-up.
Planning on the number of days between consecutive emails should also be part of strategy.
Make sure the gap is big enough that the prospect doesn’t feel being spammed and small enough that they don’t forget about you.
It’ll take some experimenting until you hit the sweet spot.
15 Follow-Up Email Templates for No Response
It’s common to lose hope if your email receives no answer.
But sending a follow-up email after no response can often get the conversation rolling again.
Below are practical, ready-to-use (with some customization) templates tailored to different situations.
Template 1: Initial Follow-Up After a Week
Sometimes, emails get buried in busy inboxes, and a simple follow-up can bring yours back to the surface.
Here’s a template to consider if it’s been about a week with no reply:
| Subject | Just Checking In |
| Hi [Recipient’s Name], I hope this email finds you well! I wanted to follow up on my previous message from [date] to see if you’ve had a chance to review it. Please let me know if you need any additional information from me. Looking forward to hearing from you! Best regards,[Your Name] | |
Template 2: Second Follow-Up Email for Clarification
If the silence continues after your first follow-up, it might be time to check if there’s any confusion or need for clarification.
Here’s a way to approach it without seeming impatient:
| Subject | Following Up |
| Hi [Recipient’s Name], I’m reaching out again to ensure my previous email didn’t get lost in the shuffle. If you have any questions or need further details from me, I’d be happy to assist. Let me know when it’s convenient for you to respond! Best regards,[Your Name] | |
Template 3: Following Up on a Job Application
Job applications can feel like sending messages into the void, but a thoughtful follow-up can show your enthusiasm and professionalism.
You can use this after a week or two of no response:
| Subject | Follow-Up on Job Application |
| Dear [Hiring Manager’s Name], I hope you’re doing well. I’m writing to follow up on my application for the [Job Title] position submitted on [date]. I remain very interested in the opportunity and would love to know if there are any updates regarding the hiring process. Thank you for your time, and I look forward to your response! Best regards,[Your Name] | |
Template 4: Second Follow-Up for Job Inquiry
If you’ve already followed up once about a job but still haven’t heard back, this template strikes the right balance between polite persistence and professionalism:
| Subject | Checking In on [Job Title] Application |
| Dear [Hiring Manager’s Name], I hope this email finds you well! I wanted to check in again regarding my application for the [Job Title] position. I’m eager to learn about the next steps and happy to provide any additional information if needed. Please let me know if there’s an update when you have a moment. Thank you for your time and consideration. Best regards,[Your Name] | |
Templates for Sales and Outreach
Knowing how to write a follow up email after no response can greatly help sales professional as their work includes sending such emails a lot.
The rest of the email templates pertain to sales and outreach.
Template 5: Polite Sales Follow-Up Email
Building rapport with a prospect often takes more than one attempt, especially when it’s your first contact.
| Subject | Quick Follow-Up |
| Hi [Prospect’s Name], I hope this message finds you well! I wanted to follow up on my previous email about [product/service]. I believe [specific benefit] could make a real difference for [their company or situation]. Let me know if you’d like to explore this further or if there’s a better time to connect. Looking forward to hearing from you! Best regards,[Your Name] | |
Template 6: Follow-Up After a Sales Meeting
So, you’ve had a productive meeting with a prospect, but now it’s radio silence.
Sending a follow-up email can help reignite the discussion.
| Subject | Are You Ready for the Next Steps? |
| Hi [Prospect’s Name], It was great speaking with you about [topic]. I wanted to check in and see how you’d like to proceed with [specific proposal or plan]. If you’re available, we can schedule a quick meeting this [day of the week] to discuss further. You can pick a time that works for you here: [link to meeting scheduler]. Looking forward to your response! Best regards,[Your Name] | |
Template 7: Follow-Up After a Networking Event
Had positive interactions at a networking event but the connections forgot to follow up afterward?
It’s a common thing. And yet again, the solution is a follow-up email.
| Subject | Great Meeting You at [Event Name] |
| Hi [Prospect], It was a pleasure meeting you at [event/location] on [date]. I really enjoyed our discussion about [topic] and was impressed by your insights on [specific point]. I’d love to continue our conversation and explore ways we could collaborate. If you’re available this week, let me know a time that works for you. Looking forward to staying in touch! Best regards,[Your Name] | |
Template 8: Follow-Up to Reconnect with a Contact
A friendly follow-up email can also help re-establish the connection with an old contact after a period of no communication.
| Subject | It’s Been a While! |
| Hi [Contact’s Name], I hope everything’s going well with you! I was recently thinking about our last conversation about [topic] and wanted to check in to see how things are going on your end. If you’re available, it’d be great to catch up and see if there’s an opportunity to work together again. Let me know when you’re free! Best,[Your Name] | |
Template 9: Reminder Email for Feedback on a Proposal
Sending a follow-up email after no response sample like below can ensure your proposal stays top of mind without being intrusive.
| Subject | Gentle Reminder: Feedback on [Proposal Name] |
| Hi [Recipient’s Name], I hope this message finds you well. I wanted to follow up on the proposal I sent over on [date]. I’d love to hear your thoughts and any feedback you might have. If you have any questions or need further clarification, feel free to reach out—I’d be happy to assist. Looking forward to your response! Best regards,[Your Name] | |
Template 10: Follow-Up to Confirm Task Completion
When a task or deliverable requires confirmation, a follow-up email ensures everything is on track.
Oftentimes, the other person is expecting an email from you but doesn’t want to reach you directly due to hesitation.
| Subject | Confirmation Needed: Task Completion |
| Hi [Recipient’s Name], I wanted to check in to confirm whether [specific task/deliverable] has been completed as discussed. Let me know if there’s anything outstanding or if you need further assistance from my end. Looking forward to your update! Best regards,[Your Name] | |
Template 11: Friendly Payment Reminder Email
If a payment deadline is coming up, a casual reminder can prompt action without making things awkward.
| Subject | Quick Reminder: Payment Due Soon |
| Hi [Name], I hope you’re doing well! I wanted to remind you that the payment for [invoice/service] is due on [date]. Please let me know if there’s anything you need from me to complete the process. Looking forward to hearing from you! Best,[Your Name] | |
Template 12: Follow-Up for Overdue Payment
When a payment is overdue, it’s important to remain professional but firm.
A follow-up email like this can move things along while maintaining a good relationship.
| Subject | Follow-Up: Overdue Payment |
| Hi [Name], I’m following up regarding the payment for [invoice/service], which was due on [date]. If you’ve already processed it, thank you! If not, please let me know if there’s an issue I can assist with. Looking forward to your update. Best regards,[Your Name] | |
Template 13: Follow-Up for RSVP Confirmation
Waiting on someone to confirm their attendance?
Politely remind them without coming across as pushy.
| Subject | Confirming Your RSVP for [Event Name] |
| Hi [Name], I hope this email finds you well! I’m just checking in to confirm your RSVP for [event name] happening on [date]. Please let me know if you’ll be able to join us—we’d love to have you there! Looking forward to your response. Best,[Your Name] | |
Template 14: Reminder Email for Event Attendance
When the event day is approaching, send in a quick reminder so your invitees don’t forget to show up.
| Subject | Reminder: [Event Name] Is Almost Here! |
| Hi [Name], Just a friendly reminder that [event name] is happening on [date] at [time]. We’re excited to have you join us at [location/virtual platform]. Let me know if you have any questions or need further details. See you there! Best regards,[Your Name] | |
Template 15: Last Attempt Before Closing Communication
One last follow up email after no response closes the loop professionally.
| Subject | Final Follow-Up: Closing the Loop |
| Hi [Name], I wanted to send one last follow-up regarding [specific topic]. Since I haven’t heard back, I’ll assume this isn’t a priority for you right now. Feel free to reach out if things change—I’d still be happy to help! All the best,[Your Name] | |
How to Send a Follow Up Email for No Response
Oftentimes, email recipients don’t respond because they don’t feel compelled to respond.
So, before pressing send on an email, make sure it’s attention-grabbing and compelling.
And this also applies to your follow up email after no response.
Here are some steps to follow:
Step 1: Write a compelling subject line.
Your email’s subject line is the first thing the recipient sees. This line is often the problem.
If it’s too bland or vague, it might get ignored altogether.
Here’s how to write a great subject line:
- Aim for 10 words or less.
- Use their name or reference something specific to them.
- Highlight what’s in it for them.
- Create urgency (but only if it’s genuine). Avoid clickbait.
- A little wit or curiosity never hurts.
Examples:
- Quick follow-up on [topic]
- Any thoughts on this, [Name]?
- 10 quick tips to [solve a problem].
Step 2: Start with a friendly opening.
Begin your email on a positive note.
A simple, friendly opening like “Hope you’re doing well” or “Just wanted to check in” sets a warm tone and makes the email feel less formal.
Step 3: Get to the point with a clear call-to-action.
When you’re sending a follow up email after no response, skip the fluff and let them know exactly what you’re asking for.
A direct and polite call-to-action makes it easier for them to respond.
Step 4: Add a polite closing.
Feeling a bit frustrated by the silence is natural. But keep your follow-ups free from it.
Always close your email with kindness.
This leaves the door open for future communication, if not the current one.
Best Practices for Follow Up Emails
A follow up email after no response needs to be better than the previous one because the email might be the problem.
Here’s what you should take care of:
- Most people check emails on their phones, so avoid long paragraphs.
- Emails written in plain English are more likely to get replies.
- Give enough time between follow-ups, and avoid sending multiple emails from your team at the same time.
- Use your CRM or email tools to find the best time to send emails.
- Ensure the email looks good on all devices.
- Open-ended questions can encourage replies.
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Tools to Optimize Your Follow Up Emails
Writing and sending follow up emails to each prospect is time-consuming.
But it doesn’t have to be, especially with the following smart AI tools available:
- Human Typer: Save time by letting this tool type out your content automatically in a human-like way. This is useful if your work is being monitored remotely in real time.
- Word Counter: Keep your email concise by quickly checking its length. Short emails are more likely to be read.
- AI Humanizer: Use this tool to make your content sound natural and pass AI detectors. Personalized and professional emails have higher chances of generating results.
Check the capabilities of our AI Detector and Humanizer in the widget below!
Frequently Asked Questions
How Many Times Should You Follow Up?
The ideal number of follow-ups is 2–3. Sending more can come across as pushy or spammy, but stopping too soon might mean missing out on a response.
Gauge your follow-ups based on the nature of your communication, e.g., sales emails may allow for more follow-ups than job inquiries.
What Is the Ideal Time Between Follow Ups?
A gap of 3–7 days between follow-ups is considered appropriate.
For urgent matters, follow up within 2–3 days, but for less critical emails, waiting a week shows patience and professionalism. Adjust based on the context and recipient’s industry norms.
How to Handle No Response After Multiple Follow Ups?
If there’s no response after 2–3 follow-ups, it’s best to pause further communication.
In your final email, politely acknowledge their silence, reiterate your offer or request briefly, and let them know you’re available if they’re interested in reconnecting. Then, move on.
Write Perfect Follow-up Emails while Wasting No Time
Receiving no response on your first email is a very common thing and shouldn’t make you hopeless.
Rather you should preemptively plan on the follow up email after no response is confirmed.
I’ve given you 15 easy-to-customize and punchy email samples you can use as your follow up.
If those templates don’t fit your scenario, you can craft new ones from scratch using the steps and Undetectable AI tools I introduced.
So sign up for Undetectable AI now, and let’s start your next follow up email.