How to Write a Resignation Letter in Minutes: 5 Examples

So, you’ve decided to quit.

Whether it’s because you’ve landed a dream job, need a fresh start, or just can’t take another “circle back” meeting, one thing’s for sure—you need to make it official.

Enter: the resignation letter.

It doesn’t have to be long. It doesn’t have to be dramatic.

It just needs to be clear, professional, and (ideally) leave things on a good note.

Even if you’re running for the exit, a well-written resignation letter keeps your reputation intact and makes the transition smoother.

Not sure where to start? Don’t stress.

This guide will walk you through everything you need, from the key elements of a solid resignation letter to quick, ready-to-use examples.

And if you want to save time? AI Chat and Human Typer from Undetectable AI can help you craft the perfect message in seconds—while AI Humanizer makes sure it still sounds 100% like you.

Let’s get you out of here the right way.

What is a Resignation Letter?

A resignation letter is your way of saying, “Hey, it’s been a journey, but it’s time for me to take the next step.”

It’s not just a formality—it’s a chance to leave on a good note, keep things professional, and make sure your last impression is just as solid as your first.

You don’t need to overthink it.

A simple note that says you’re leaving, when your last day is, and a quick “thanks for the experience” (even if the best part was the office snacks) is more than enough.

Done right, it keeps the door open for future opportunities and makes your exit smoother for everyone. Let’s break it down.

Professional Etiquette When Resigning

Handing in your resignation letter isn’t just about saying “I quit.”

How you deliver it matters just as much as what’s in it.

A smooth exit keeps your reputation intact, maintains good relationships, and leaves the door open for future opportunities.

Here’s how to do it right:

1. Talk to Your Boss First – Before you hit send on that email, schedule a conversation. It’s a professional courtesy and helps avoid any unnecessary awkwardness.
2. Time It Right – Two weeks’ notice is the standard, but check your contract. If you’re in a senior role, more time might be expected.
3. Send It the Right Way – Whether you hand in a printed letter or send an email, make sure it’s addressed to the right person (usually your manager) and CC HR if necessary.
4. Keep It Short and Professional – Your letter should be clear, respectful, and to the point. No long explanations or venting—just the essentials: your resignation, last working day, and a note of appreciation.
5. Be Ready for Their Reaction – Some bosses will be supportive, others… not so much. Stay calm, and stick to your decision. If they try to counteroffer or persuade you to stay, be prepared with a polite but firm response.
6. Offer to Help with the Transition – You don’t have to go above and beyond, but a simple “Let me know how I can make this transition easier” shows professionalism and goodwill.
7. Follow Up in Writing – If you had an in-person conversation first, follow up with an email attaching your resignation letter. This keeps everything official and documented.
8. Leave on a High Note – Work hard until your last day, wrap up loose ends, and say proper goodbyes. The way you exit can leave a lasting impression—make it a good one.

Key Components of a Resignation Letter

A good resignation letter is like a mic drop—short, professional, and leaves no room for confusion. Here’s what to include:

• Clear Statement of Resignation – Get straight to it: “I am resigning from my position as [Job Title].” No need for dramatic buildup.
• Last Working Day Notice – Let them know when you’re officially out: “My last day will be [Date].”
• Expression of Gratitude – Even if the best part of the job was the office snacks, a simple “I appreciate the opportunities I’ve had here” goes a long way.
• Offer of Assistance During the Transition – Something like “I’m happy to help with the handover” shows professionalism (even if you’re secretly counting the days).
• Professional Closing – Wrap it up with a polite sign-off: “Wishing the team continued success. Best, [Your Name].”

That’s it—clean, respectful, and no unnecessary fluff.

How to Create a Resignation Letter Quickly

You’ve made your decision.

Now, you just need to put it into words. But who wants to spend hours stressing over a resignation letter?

If you need a quick, professional, and well-worded exit note, our AI Chat has your back.

Here’s how to get it done in minutes:

1. Let AI Chat Do the Work for You

Instead of staring at a blank screen, just type in a simple request like:

• “Write a professional resignation letter for a [Your Job Title], giving two weeks’ notice.”
• “Create a short and positive resignation letter for someone leaving for a new job.”
• “Help me write a polite resignation letter when I don’t want to give details.”

AI Chat will generate a solid draft instantly, saving you time and effort.

We went with: “Write a professional resignation letter for a [Your Job Title], giving two weeks’ notice.”

2. Customize It to Fit Your Situation

The AI gives you a great starting point, but don’t just copy-paste—tweak it to make it yours.

After using AI Chat from Undetectable AI, here’s the resignation letter it put together:

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[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Date]

[Manager’s Name]
[Company’s Name]
[Company’s Address]
[City, State, ZIP Code]

Dear [Manager’s Name],

I am writing to formally resign from my position as [Your Job Title] at [Company’s Name], effective two weeks from today, [Last Working Day].

Working at [Company’s Name] has been a fulfilling experience, offering me numerous opportunities for personal and professional growth. I am grateful for the support and encouragement that you and my colleagues have provided during my tenure. I have learned and gained invaluable skills here which I will carry forward in my career.

Please let me know how I can assist during the transition period. I am committed to ensuring a smooth handover of my responsibilities and am more than willing to train my replacement as needed.

Thank you once again for the opportunity to be a part of [Company’s Name]. I look forward to staying in touch, and I hope our paths cross again in the future.

Warm regards,

[Your Signature (if sending a hard copy)]
[Your Name]

Maybe add a sentence about what you appreciated at the company or adjust the tone to match your usual writing style.

3. Run It Through AI Humanizer

Want to make sure it sounds just like you? Drop your letter into AI Humanizer to refine it.

This tool makes sure your letter feels natural and personal—not robotic or overly generic.

Test the Humanizer yourself using the widget below!

4. Proofread and Send

Give it a quick read to double-check for errors or final touches.

Then, send it off via email or print a copy if you’re handing it in personally. Done!

5 Examples of Resignation Letters

Alright, so you need something quick and to the point? Got it.

Here are five resignation letter examples you can tweak and make your own.

1. Standard Two-Week Notice Resignation Letter

Dear [Manager’s Name],

I’m writing to formally resign from my position as [Your Job Title] at [Company’s Name], with my last working day being [Last Working Day].

I appreciate the opportunities I’ve had here and the support from you and the team. I’ve learned valuable skills that I’ll carry forward in my career, and I’m grateful for the experience.

Please let me know how I can help with the transition. I want to ensure a smooth handover before my departure.

Thanks again for everything!

Best,
[Your Name]

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2. Short & Simple Resignation Letter

Dear [Manager’s Name],

Please accept this letter as my formal resignation from [Company’s Name], effective [Last Working Day].

I’m grateful for the time I’ve spent here and the experiences I’ve gained. Wishing the team continued success!

Best,
[Your Name]

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3. Resignation Letter with Gratitude

Dear [Manager’s Name],

After much thought, I have decided to resign from my role as [Your Job Title] at [Company’s Name], with my last day being [Last Working Day].

I want to express my deepest gratitude for the opportunities, mentorship, and friendships I’ve built here. This company has played a huge role in my professional growth, and I truly appreciate the support I’ve received.

I’m happy to assist with the transition however I can. Wishing the company continued success, and I hope to stay in touch!

Warm regards,
[Your Name]

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4. Resignation Letter for a Difficult Situation

Dear [Manager’s Name],

I am submitting my resignation from [Company’s Name], effective [Last Working Day].

This was not an easy decision, but after careful consideration, I believe it’s the right step for me. I appreciate the experiences and skills I’ve gained during my time here, and I’m grateful for the support I’ve received.

I will do my best to wrap up my responsibilities before I leave and ensure a smooth transition. Thank you for understanding.

Best,
[Your Name]

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5. Resignation Letter for Immediate Departure

Dear [Manager’s Name],

I regret to inform you that I must resign from my position as [Your Job Title] at [Company’s Name], effective immediately due to [brief reason, if comfortable sharing].

I sincerely appreciate the opportunities I’ve had and the experience I’ve gained while working here. I apologize for any inconvenience my sudden departure may cause and will do my best to provide any necessary transition support remotely.

Thank you for your understanding.

Sincerely,
[Your Name]

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Conclusion

At the end of the day, a resignation letter is just a formality—it doesn’t have to be complicated. Keep it clear, professional, and positive, no matter the circumstances.

As I showed you earlier, AI Chat from Undetectable AI can make this process way faster.

In just 5 minutes, you can have a polished resignation letter ready to go—so you can focus on what’s next instead of stressing over wording.

And speaking of what’s next… if you’re about to start job hunting, we’ve got something for that too.

Meet AI Job Applier, your ultimate tool to streamline job applications and get you hired faster.

Now, go send that letter and move forward with confidence.